The Real Cost of Not Self-Hosting: A 5-Year Projection
A 15-person business could save over $60,000 in five years by switching from SaaS to self-hosted alternatives.
Let us look at a realistic scenario: a 15-person professional services firm in Brunei using standard business tools.
The SaaS Bill (Per Month)
| Google Workspace (15 users) | $180/mo |
| Slack (15 users) | $120/mo |
| HubSpot CRM (5 sales seats) | $250/mo |
| Zendesk (3 agents) | $165/mo |
| Monday.com (15 users) | $180/mo |
| 1Password (15 users) | $60/mo |
| Google Analytics 360 | $150/mo |
| Total Monthly | $1,105/mo |
The Self-Hosted Alternative
| Nextcloud (replaces Google Workspace) | $0 |
| Mattermost (replaces Slack) | $0 |
| EspoCRM (replaces HubSpot) | $0 |
| FreeScout (replaces Zendesk) | $0 |
| OpenProject (replaces Monday.com) | $0 |
| Vaultwarden (replaces 1Password) | $0 |
| Plausible Analytics (replaces Google Analytics) | $0 |
| VPS hosting + VPS1 management | $300/mo |
| Total Monthly | $300/mo |
The 5-Year Difference
SaaS route: $1,105 times 12 times 5 equals $66,300. But SaaS prices increase 10 to 15 percent yearly. With compounding price hikes, the 5-year total is closer to $80,000.
Self-hosted route: $300 times 12 times 5 equals $18,000. And this assumes no price increases your VPS cost stays flat or even decreases.
Total saved over 5 years: approximately $62,000
That is $62,000 you can reinvest into your actual business: hiring another employee, expanding to a new market, or just keeping as profit.
But What About the Hidden Costs?
Critics say self-hosting has hidden costs: maintenance, security, updates. That is exactly what VPS1 does for you. The $300 per month includes full management: patching, backups, monitoring, and technical support. You get the software for free and the expertise for a flat monthly fee.
Run the numbers for your business we will build a custom cost comparison based on your current tools.
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